--- title: "Employee Category - Filing Tab" description: "Filing Tab functionality" url: https://helpdesk.aanyahr.com/en/articles/92-employee-category-filing-tab collection: "HRIS (Set Up)" updated: 2025-08-07 language: en --- # Employee Category - Filing Tab Filing Tab functionality ## Filing Tab - where you set restriction policy for Filing ![](https://staticfiles.gleap.io/ghelparticle/W1dA9xHvRKTWVuRxjLPWxZiOBpjXZjn6Ys51sM89tNfwf1aAgn8aekRYFU2HQAOoXeVRyAD3mBx.png) **List of Filing Type:** Change Schedule Change Log Official Business Overtime Offset CoE Change Location ### Restriction (Filing) **Filing Type _(If the selected filing type tagged as)_** ![](https://staticfiles.gleap.io/ghelparticle/6pqSmgmqcChKQuQlbIQ4JAVTI4WNPLckgk4mOA9y6NDqw74bPyu06uFJa0UU4H7bxZHHPkLg1u9.png) If No, the selected filing type is not visible. Meaning, the user have no access to file the selected filing/the filing type selected is disabled If Yes, the selected filing type visible. Meaning, the user have the access to file request **Can file No. of days BEFORE -** input number of days where the user is only allowed to file in advance prior the schedule date on each enabled filing type ![](https://staticfiles.gleap.io/ghelparticle/tjmeCaqyzH0lhR35ENZML2XPxj4Dwr6A0ukUjDf96511jmlo7WgjZHQE0mNeEbsWvFwGaFSI3r0.png) **Can file No. of days AFTER -** input number of days where the user is only allowed to file in after the schedule date on each enabled filing type ![](https://staticfiles.gleap.io/ghelparticle/ntCAyZ2usNGnjqaZY8ggzT7mH80ZIYoXi0WfHmNHDJAJJkP5RCDY5APo9EEEejEL9rmix58ykbd.png) Eg: Vacation Leave Can file No. of days BEFORE = 3 allowed to file in advance 3 days prior the scheduled date Sick Leave Can file No. of days AFTER = 5 allowed only to file in 5 days after the scheduled date **Note: when filing date is already reach beyond the set up days will no longer allowed to file** **Required (dropdown) -** this field will be available if the selected filing type is enabled ![](https://staticfiles.gleap.io/ghelparticle/SbsiTaePMNJQDKbiDbXlmqX1zcIlbIFfnrcrWdTCaxzbZAFRFblVATPpE7nYiddt4nsTGPaOXnn.png) **Attachment -** input attachment when filing is required **Reason -** adding "Reason" to your filing is required **Reason and Attachment -** both items are required to fill out **Not Applicable -** both items are not required or can leave blank **Allow Late Filing** ![](https://staticfiles.gleap.io/ghelparticle/3GHzDvgCAVE0lebTZzqH50ZUVs9o22LRIlTvE9tVHPAGb3fE0t5DFpPXqxMX6MtN91AWevRh0Ge.png) 1 Prev Cut-off - user can file late request at least 1 previous cutoff from current cutoff 2 Prev Cut-off - user can file late request at least 2 previous cutoffs from current cutoff NO - late filing request is disable **Allow Late Cancellation** ![](https://staticfiles.gleap.io/ghelparticle/U48NzreTxEYeMK5KJtvF1eYqEHMwq7V6SO7OUQ9ROdiIwyxSCoZBexbCRvECZu2Aat2NshaVVB3.png) 1 Prev Cut-off - user can cancel filed request at least 1 previous cutoff from current cutoff 2 Prev Cut-off - user can cancel filed request at least 2 previous cutoffs from current cutoff NO - late cancellation request is disable **Overtime Type - Different types of Overtime (PAID or OFFSET)** ![](https://staticfiles.gleap.io/ghelparticle/0Htsb7Z18rhjzJGtUOGzqxTjvfuecdFbKwKuP1Q87xIiqPEtjiUY6zDqbW0QlQ0Jhf43dtGCkJ0.png) **Enable Pre-shift, Post-shift, RD/Holiday** ![](https://staticfiles.gleap.io/ghelparticle/vbFJg7j5EFjeznnfE7g6Y2AuWQ7MjIkztZh1i5JmzG0LhkbjpTYPMkgjYnqNkifQiV1DJHooDxE.png) If No, filing OT prior scheduled IN is disabled If Yes, allowed to file OT prior scheduled IN **Multiple Filing** ![](https://staticfiles.gleap.io/ghelparticle/qGAfdhohdBkq0YWjv66Pwx5P4O8wmejGWZIhIgIYO19NTL76qFVVyecOrlbcMQrdaDAh7OHoUkH.png) If No, filing multiple OT's a day is disabled. Meaning, only 1 OT filing a day allowed If Yes, multiple OT filing a day is allowed. Meaning, user can file 2 or more filings on scheduled date **Allow Filing** ![](https://staticfiles.gleap.io/ghelparticle/V4EooqUkXFxAQX0o5CpgHSoTTnsNBAP6Ye3koPygezj633Pg3zHYMp5AG7LPfEV2HpvVubBBKFF.png) Beyond Logs - Allows you to file OT _beyond your actual_ clock in (for Pre-OT) and clock out (for Post-OT) Within Logs - All filing of OT will be based on your _actual_ clock in (for Pre-OT) and clock out (for Post-OT) Without Logs - Allows you to file an OT even without any logs on the system **Minimum (in minutes) -** allowable minimum number of minutes when filing OT \*\* **Maximum (in minutes) -** allowable maximum number of minutes when filing OT \*\* **Step (in minutes) -** number of minute interval \*\* ![](https://staticfiles.gleap.io/ghelparticle/bQfdoEt1SqRxAEiHNKh0iD8jkLRnQTWlgwlMxWgDyMqtjzkUKk9SujRqPFuUmpEAgMGkCZg3ZGS.png) **This set up is applicable if OFFSET Earners** \- Offset are used for those employees that are not eligible for Paid Overtime. All the excess hours of the employee will be considered as Offset balance (Time in Lieu) that can be used if the employee has Late, Undertime or Absences. ![](https://staticfiles.gleap.io/ghelparticle/5QbYKbyGaAwx6rnkrWc5BUrIY5UiBfU3C4mzJMPNICGJgiGzltZzEYxy63nuINZvQqu4nsPbY2H.png) **Expiration (in days) -** set number of days when to expire Offset Balances **OT Expiration Reference -** expiration reference when to expire Offset Balances (Approval Date, Filing Date, Schedule Date) ### **You may now proceed with the Leave and Approval tab**