---
title: "How to generate On Hold employees using Admin Report"
description: "On Hold Employee Report"
url: https://helpdesk.aanyahr.com/en/articles/411-how-to-generate-on-hold-employees-using-admin-report
collection: "Reports (Admin)"
updated: 2025-05-02
language: en
---

# How to generate On Hold employees using Admin Report

On Hold Employee Report

## Generate Employee Masterlist with On Hold Reason using Admin Report module

1.  Go to [**AanyaHR**](https://appv2.aanyahr.com/login/) and **login** your account.
    
2.  Go to **Admin** **Reports** menu.
    

![](https://staticfiles.gleap.io/ghelparticle/403iEa5b301p79SM81YBuzdsKuL0oLBpWgHXgzl7vq92r6qgtZUuoAreRYJnKZlNRjNS6LWYb3m.png)

3.  Under **Employee** select **Employee** **Master List**
    
    ![](https://staticfiles.gleap.io/ghelparticle/8x7zNe0GwA6FBVo46SdhwMvrTED8a6sZN0k5XKuVeU3E6yaKgRDyPSKma739IMvo6xEmDj8qhU4.png)
    
4.  Input all the necessary information such as Company, Branch, Department, Employee Status, On-Hold Reason, Date type, Date From and To
    
    Date type can be classified into 2 types;
    
    -   Date Created - Based on the actual saving of On-Hold reason under Payroll Status
        
    -   Hold date - Based on the date range selected on the On Hold Status (Range or Indefinite)
        
    
    **_Note:_** _The dropdown list is multi-select means you can select more than 1 option._
    
    ![](https://staticfiles.gleap.io/ghelparticle/ZcRTLt1WjraGu8xYqc4fQXb1D11uHVif6tKzHe391EuPliGFwtC5pn9SxSsGKIf329yJmyarvH5.png)
    

5.  Click **View report** to generate the Employee Master List report.
    
    ![](https://staticfiles.gleap.io/ghelparticle/WLOwpUSj0wbtwxk0Ywt0Dn9qlW9tOpcEUOmNNBThaLG9tnrEcwF4PuvzcdgXQFnfgpw1E1slQbu.png)
    
6.  The initial report will be viewable on the portal.
    
    _Note: System will show the list of employees based on the filtered information._
    
    ![](https://staticfiles.gleap.io/ghelparticle/hdgO7c3L6X5iXFP1StgHq1gSPDnqtYjXNk9WLm0w3r56MTGGTvySg4ulV6VIqOh7iOOgAVNTwRW.png)
    
7.  To download a soft copy of report, click the Export icon and select file type.
    
    **Note:** Suggested file format to export:  
    **Excel** - .xlsx(.xls)  
    **PDF** - .pdf  
    **CSV** - .csv
    
    ![](https://staticfiles.gleap.io/ghelparticle/Sapd7xMUcvxbJd703rVMMirPgkTnKvF1nJEVXNVFw37bqcrI7XEcplM9RBV9SOXwaxdTaCCznVI.png)
    
8.  The system notifies that downloading of report is done.  
    Note: Default file location after download **Drive C:\\Download** or **My Computer\\Download**
    
    ![](https://staticfiles.gleap.io/ghelparticle/waLq7mU16Qb5jho64mYcZnO5Uq6R9STeFtgH4Zs5i7ZJlXspG9tlRafw5GiNTULY26b0eXwngMB.png)
    
9.  Beside the Employee Status, once the status is On Hold there will be a column of Reason for Hold, On Hold Date From, On Hold Date To, Date Created and Created By
    

![](https://staticfiles.gleap.io/ghelparticle/wg4sr4tgU1KH8vlMLJM4fk67VU9wxuE1lj5aoa1xqcrE06r7bOoMVs07MIpNJrdQkJFY3mIY2mO.png)