---
title: "How To Upload Schedule Using Template"
description: "To upload schedule using template, follow these steps"
url: https://helpdesk.aanyahr.com/en/articles/37-how-to-upload-schedule-using-template
collection: "Timekeeping"
updated: 2024-05-16
language: en
---

# How To Upload Schedule Using Template

To upload schedule using template, follow these steps

### **How to Download the Schedule Upload Template**

1.  Go to [**AanyaHR**](https://appv2.aanyahr.com/login/) and login to your account
    
2.  Go to **Timekeeping** > **Assign Shift**
    
    ![](https://staticfiles.gleap.io/ghelparticle/Qfd2vdq2WHA1eltNRSt3CocOvONAnnTcuGgXRfj44Hcs5LPOilaNiJk7inK6X8vXbRKQz3nMLLk.png)
    
3.  On Assign Shifts module, click **"Upload"** button
    
    ![](https://staticfiles.gleap.io/ghelparticle/bMvaXpnGMVuaC1G4FYZ0wjewPRJl1ZyQqLPCrL4JUVrtkdQcogDHKkCUymlE7KgsUTTJDY6GT28.png)
4.  Click **"Documents"** dropdown then select **"Employee Schedule Upload"**
    
    ![](https://staticfiles.gleap.io/ghelparticle/IedIdOtPAlzbi0BBjO6yu5Ccx2B1roo7g0N53awxcKDWdzMqJKHe5SZ9NG6lL7WVjImgztWaIuc.png)
    
5.  Click "**Download Template"** button
    
    ![](https://staticfiles.gleap.io/ghelparticle/LY0ZsIpuhz2KY5TrHeHyHHwItlkoO8TkiYmW0QKFWqdHT3KS55dKKcjf6YKYp6yHTaZMOnvyo8X.png)
6.  Template will reflect. Click **"Export"** button then click **"Excel"**
    
    ![](https://staticfiles.gleap.io/ghelparticle/nqb6HDZuk4pJP9Pl6ZMjgKdhKYBKYBc7brbaRHFdpzQomrwxMPRwoDD06JUw680c89DjcoTErdQ.png)

### Guidance On How to Fill Out the Template

_Required fields:_

-   **Employee ID** \- Employee ID provided by the administrator
    
-   **Date** \- Specific date of the schedule.  
    \- followed the _MM/dd/yyyy_ format _(e.g. 08/01/2023)_
    
-   **First Shift -** Schedule of the employee on the specific dates.  
    _See shift codes from timekeeping > shift modules for reference_
    
-   **First Schedule IN/OUT -** Required if the schedule is not existing on the shift code list.  
    \- Followed by _MM/dd/yyyy hh:mm AM/PM_ format _(e.g. 08/01/2023 08:00 AM)_
    
-   **Break** \- Input "Yes" if break time will be deducted from regular hours. Input "No" if not.
    
-   **First Break IN/OUT** \- Required if break input is equal to "YES"  
    \- Followed by _MM/dd/yyyy hh:mm AM/PM_ format _(e.g. 08/01/2023 12:00 pM)_
    
    See sample templates below
    
    ![](https://staticfiles.gleap.io/ghelparticle/nzU4Wth3x1T15crBkgxnAAEUPuV9wowu6jcPXR3fpBwWSaqRgC1VOIPmmZJHBSbgdgYanwW9Wx3.png)

### How To Upload Schedule Template

1.  Go to the same module, and click upload.
    
    ![](https://staticfiles.gleap.io/ghelparticle/jmJCNf9LDKAPcoJeNynCWmp4Uv8afO9LjPoyxlCYmNytI8tShC7zY3BaFmMkQyVRD5G1ci9sgRO.png)
2.  Select "Employee Schedule Upload" as your document and click upload button.
    
    ![](https://staticfiles.gleap.io/ghelparticle/UwDqWcLJWO1r82CCZDXkoMHdgCkKBDyREu8UIKcLtGjHKcul5AOqjL9sl3DAgk3CQWR7qHJBtl1.png)
3.  Select the file you wish to upload.
    
    A validation message will appear if your file contains invalid inputs.
    
    ![](https://staticfiles.gleap.io/ghelparticle/TOIIFI5NYjsmFYI55Cn0UyvdCRWZovCKPxoVo80UUqVfpQE5mWWLmgSk1n2Jz7beF5DnH0MAbN2.png)
4.  Click Save button.
    
    ![](https://staticfiles.gleap.io/ghelparticle/PPQRJZG0GL0v6lpVReVRImFtidMd5WLyHgHLX0vhQuWC4RVaEH0Ogd3ohikh80DfuC0bLBxImhb.png)

Navigate to Employee Attendance and Employee Profile to determine if the change has been reflected on the employee. _See "How To Check Schedule"._