---
title: "How to Manually Add Loans in Payroll Run Loans Module?"
description: "Manually Add Loans in Payroll Run Loans Module"
url: https://helpdesk.aanyahr.com/en/articles/259-how-to-manually-add-loans-in-payroll-run-loans-module
collection: "Payroll"
updated: 2024-06-04
language: en
---

# How to Manually Add Loans in Payroll Run Loans Module?

Manually Add Loans in Payroll Run Loans Module

To learn how to add Manually **Loan**s in the Payroll processing, please follow the procedures outlined below.

1.  Click **Payroll** and select **Payroll Run**
    
    ![](https://staticfiles.gleap.io/ghelparticle/5MS2ikY8AbBztX0J0so9syY3knUOORRDeorKnfTHxPcTJ1P40KHQkL1xodWaQp85RkVIyGOqx5y.png)
2.  Once the specific **Payroll Run** is selected, click the **ellipsis icon** (3 vertical dots) and select **Edit**
    
    ![](https://staticfiles.gleap.io/ghelparticle/PRgqdmh49MaxArpkumtlxlWKNL41sXrU4RdXK2OfvozSOft3CF0u7HMVorzxeg08tGQxWc6DqTT.png)
3.  Navigate to the **Loans module** and choose a specific option from the dropdown menu within the **Transaction** section.
    
    ![](https://staticfiles.gleap.io/ghelparticle/kyo5mYpKGGZVedZAlAsydCCRr9gGZUeoE4StMWQJWu7l0DxV5XkGUPPwPPpzlt7cFFMjcq61NVX.png)
4.  In the Transaction dropdown, select **Manual**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/oxFgGGXOgF3c7108TY8Wz4u4PGztnZF0QTT6GINY7tubFrBYO9flHnY5dUkGuQnbBqbqBjhHObv.png)
    
    For guidance to the highlighted details mentioned above, you can refer to the meaning or functions associated with tagging.
    
    -   **Employee Name** - includes a list of employees.
        
    -   **Employee Code** - Employee Identification in the system.
        
    -   **Loan Type** - Includes the list of **Loan** pay codes
        
    -   **Loan Number** - is a unique identifier assigned to a loan by a lender. It helps track the loan’s progress and facilitates payments. As needed.
        
    -   **Granted Date** - the date on which the loan was approved
        
    -   **Starting Date** \- the date corresponding to the start of the deduction.
        
    -   **Maturity Date** - This refers to the scheduled date when a loan reaches its full term and the remaining principal balance is due to be paid.
        
    -   **Tenure** \- tenure often refers to the period during which an employee is held in a permanent position.
        
    -   **Loan amount** - This is the total sum of the particular loan including any interest charges. However, certain loans, such as those from a company, may not accrue any interest, thus the principal amount remains unchanged.
        
    -   **Principal Amount** - This term denotes the initial amount of money that is lent out in a loan.
        
    -   **Previous Payment** - generally refers to any payment that has been made prior to the current one in a series of payments.
        
    -   **Payroll Type** - this may be either
        
        -   Regular
            
        -   Final
            
        -   Special
            
        -   Maternity
            
        -   13th Month
            
    -   **Amortization Frequency** \- this may be either
        
        -   Every Cut-Off
            
        -   First Cutoff
            
        -   Second Cutoff
            
        -   Week 1
            
        -   Week 2
            
        -   Week 3
            
        -   Week 4
            
        -   Week 5
            
    -   **Amortization Amount -** refers to the portion of each payment in an amortization schedule that is applied towards the principal balance of a loan, as well as the interest accrued.
        
    -   **Promissory Note -** written promise by one party (the maker or issuer) to pay a specific sum of money to another party (the payee) either on demand or at a specified future date.
        
    -   **Remarks** \- typically refer to notes or comments; a comment/s related to the added details.
        
    -   **Status**\- this may be either
        
        -   Open
            
        -   Pause
            
        -   Close
            
5.  Kindly fill in the required details manually, as depicted in the following screenshot, according to the specific data mentioned above.
    
    ![](https://staticfiles.gleap.io/ghelparticle/Z7WH6fXTYPPMnNU5WcSjdlcR08qwSfCH8jFY3fWFLTxmwKsvSHo7z444qO3dMSOOuNH4GWq2ZDS.png)
6.  After filling out the necessary information, please press the **Confirm** button to store the data.
    
7.  Once clicking the **Confirm** button, a Confirmation notification will appear. Click **Okay**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/doytkVPy4tx5BK0JeocPlSWO5JkqprXzteVizrThwzFOxI5MW3Tv43oK0hHr2dv5rRZEmq9FToE.png)
8.  Subsequently, you should click the **Save** button to store the details you’ve provided. When prompted with a notification to confirm your action, select **Yes**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/xIHTDpVTujKbmx1mkMfeKCC2hRwOCvHZAdFN53qgHiXnkcLu238QWp6GpHBeIdag1W63PFK7qOl.png)
9.  After choosing **Yes**, a notification indicating that the transaction has been successfully saved will pop up. Click **OK** to continue.
    
    ![](https://staticfiles.gleap.io/ghelparticle/fMoJCO3Lx6BUEiHvthW3IwjIUR1HsI7FlsYOVTfKu4zYDr2MdGYg4M9ZFI7K76uowjEX0t3YULo.png)

Go back to:

[How to Add Loans in the Payroll Run Loans Module?](https://helpdesk.aanyahr.com/en/articles/258-how-to-add-loans-in-the-payroll-run-loans-module.md)