---
title: "Leave Balance"
description: "UPDATING OF LEAVE BALANCE"
url: https://helpdesk.aanyahr.com/en/articles/163-leave-balance
collection: "HRIS (Set Up)"
updated: 2024-05-29
language: en
---

# Leave Balance

UPDATING OF LEAVE BALANCE

**How to Update leave balance of the employee**

1.  Go to [**AanyaHR**](https://v2uat.aanyahr.com/login/) and login to your account.
    
2.  Go to HRIS > Leave Balance
    
    ![](https://staticfiles.gleap.io/ghelparticle/DNiprMvXA6k56ZXDrjyiDi0XR3SnXOLx8OzOytTDoTTmURYM6xmJZ77V9IgCBhat8e9UkYqyOf4.png)
3.  Choose “Tag type” If you select “Employee”, choose a name of the employee that needs to be modified and “Leave Type”
    
    ![](https://staticfiles.gleap.io/ghelparticle/OCTGAEEuzzTBgsntx6h3jsUxl8UcXBh7cSk8UB0qo9IJp5pCUIRJG3X1JpygV7FpCgYEO5lMcol.png)
4.  Click Search icon
    
    ![](https://staticfiles.gleap.io/ghelparticle/rgwteGy8WWwkhQHV0bXg0fyp6SGdfTc4nmV8mpKxQD68Wm9YH8YNRHsMVvKUWYMWnGng85KFBQO.png)
5.  Once search is done, The portal will show all the Leave information such as the following;
    
    -   Leave Type - All kind of entitled leave
        
    -   Total Leave - Earned total leave
        
    -   Used Leave - All the used and approved leave
        
    -   Pending Approval - All submitted leave that requesting for approval
        
    -   Pending Schedule - Leave that filed in advance even without schedule
        
    -   Available Leave - Outstanding leave balance
        
    
    ![](https://staticfiles.gleap.io/ghelparticle/uyP5XLkyR5XaR94qx8C7QoqyoQczUytN9kBCBYArCCdXLYgGfXPmxsCrhCuhgBltqCOiufKDLG1.png)
6.  To modify the leave balance of the employee, you may click the Action icon
    
    ![](https://staticfiles.gleap.io/ghelparticle/EkKzph8yns5So6sCPy5QMBPWsQyyg8jO34Sg5V99Tcjgd9JPA5ykPH9QD2AZYdMY53QmclGm5yW.png)
7.  Input the desire value of the leave balance on Amount column
    
    ![](https://staticfiles.gleap.io/ghelparticle/Uvaks4sDQfOW6aPcUNpJrriVAXZFTX2haBmC1zram6umTPLyvMAbrff8NLl7HsYAoOuLDSPPV3e.png)
8.  Select Add, Deduct or New Entry on New Balance column
    
    -   Add - Add the value on Leave Earn of the employee
        
    -   Deduct - Reduce the value on Leave Earn of the employee
        
    -   New Entry - For all new hires that are entitled to have leave balance (This is for new hires only, not for those employees that have Leave History)
        
        ![](https://staticfiles.gleap.io/ghelparticle/6YBfRLvgP7IGp7IM9vmeuRDf6N7eAuAmJIg1ZyJKrx9Z6mSGHGPsLcx5X0rBHBemOqFqqfjJOAA.png)
9.  Input Remarks if necessary
    
    ![](https://staticfiles.gleap.io/ghelparticle/I61sPCwyfeu6CVc099NddVEFPIRK9fOQnY9cWpIkd20DLQFiU8wo47bgUOUkFCF7hQklgV1D3GN.png)
10.  Once final, click Save
     
     ![](https://staticfiles.gleap.io/ghelparticle/DF8CfH9YAsjd7i4NvB2NPlD3E1XDnPdZwWOpwOTlWM549BCb9e0zfmMpBXVX89HI7jGLLcDVx7b.png)
11.  Another pop up message will shown for saving. Click Yes
     
     ![](https://staticfiles.gleap.io/ghelparticle/Ai8GcnWRevIBVkSzwxF9Kr68u4L3rC66yxzZYEkPmcbQa3sWAcqkO2g80EW7BfrPRoH4sWILmz4.png)
12.  Once your request is saved, notification for successful transaction will shown
     

![](https://staticfiles.gleap.io/ghelparticle/UKeNQ7LJJeu9tGor9qJ4oyV00icLQWI6waBd8wYO1H4CTnhwREiK8287XJAPcPrwfZhYSpzIY7R.png)

13.  You have an option to Export the modified Leave into Excel file. Click the Export icon on the upper part.
     
     **Note:** Default file location after download **Drive C:\\Download** or **My Computer\\Download**
     
     ![](https://staticfiles.gleap.io/ghelparticle/28b6hAkmBucq4dActYylzxacgs3HMypHU2Sxi7v0wPsuV4TwT5sK4eEC1XzXPKBq0o8W88bUGl2.png)