---
title: "What are Pay Register Codes?"
description: "Definitions of Pay Register Codes"
url: https://helpdesk.aanyahr.com/en/articles/156-what-are-pay-register-codes
collection: "Payroll"
updated: 2025-05-27
language: en
---

# What are Pay Register Codes?

Definitions of Pay Register Codes

**Pay Register Codes** refer to specific designations used in payroll systems to categorize and track different types of income that employees receive. These codes play a crucial role in calculating compensation, reporting, and ensuring accurate payments. These also include parameters related to accounting rules, tax laws, reporting requirements, and gross-up capabilities. Common examples of pay register codes include:  
  
1\. **Regular Earnings:** Represents regular pay for work performed during a given pay period. Please examples below:  
\*Salary: The amount an employee gets paid for the pay period.  
\*Hourly Rate: The employee’s hourly rate.  
\*Overtime (OT): Compensation for hours worked beyond regular working hours.  
  
2\. **Payroll deduction codes**: play a crucial role in managing employee compensation and ensuring accurate payroll processing. These codes represent specific deductions taken from an employee’s gross pay. Please see examples below:

\***Mandatory Deductions/Government Contributions**

Employers are legally required to deduct specific items from employee salaries each month:

Employee’s Share of SSS, PhilHealth, and Home Development Fund (HDMF)/Pag-IBIG Contributions:

These deductions contribute to social security, health insurance, and housing programs.

Withholding Tax: The amount withheld for the taxes.

**\*Loan Payments:** Deductions related to employee loans.

**\*Tardiness and Absences**: Penalties for late arrivals or missed workdays.

**\*Other Deductions**: Company-specific policies may lead to additional deduction.

**How to view Pay Reg Codes in AanyaHR**

1.  Go to **AanyaHR** and log in to your account.
    
2.  Go to **Payroll** > **Codes >** Click **Payreg Code**
    
    ![](https://staticfiles.gleap.io/ghelparticle/v2nqW9GGJpcSHOvCPl5WbHjQLd61T6EIEqwobUxdIgJNy1F8F2DigJTBybsAS49Wtr6XJaDzq9G.png)
3.  **Payroll Register Codes** will be displayed along with their specific **descriptions**, as well as the corresponding **Account Code** and **Account Name** to which they belong.
    
    ![](https://staticfiles.gleap.io/ghelparticle/LE2mNMTj96iOmAfRnhGwQDNfJggRfhrDhd2ypurnjc58vJPn3y1XovBDWrEGkl6JRWMkpyabWP8.png)

4.  To view a **specific Payreg Code**\>Input the specific code in the Payreg Code Box
    
    ![](https://staticfiles.gleap.io/ghelparticle/APszSojZtexp6CAxmttaVuK3lMAa6wYkKFEtSbr49M0O1gj86ZnBLzdOwNahSnlmSoepM301Wga.png)
5.  Click **search button.**
    
    ![](https://staticfiles.gleap.io/ghelparticle/IEFMyJvV2KyuYUn67i5NcYx1FymtAqLx4RbPzcoHyDaiV5jNPSmLxPvnrEU685FMl7KWPRA3m75.png)
6.  To export all the list of **Payreg Codes**\>click the **Export button.**
    
    ![](https://staticfiles.gleap.io/ghelparticle/eAy5SSnlZata9P5SRF0aeeq6j4wOCVbt5xMpo5WT8H7MnTJVLugd3AMSDNF5XmD3GgBwRhbcWyV.png)
    
7.  An excel file will be exported for the pay reg codes created.